Don't treat accompanying persons as mere "footnotes" anymore. Give your participants the option to register their guests via a dedicated, fully integrated sub-form. You can limit quotas, verify identities, and ensure smooth logistics, while treating each accompanying person as a full participant.
Registering a guest shouldn't be a chore. Our system allows you to configure "data inheritance": the accompanying person automatically receives the address, company, or type of participation of the main guest. The form is streamlined, requesting only the strictly necessary information (first name, last name, dietary requirements), which drastically reduces the abandonment rate during registration.
Unlike basic systems that store the accompanying person in a simple text note, AppCraft creates a real participant file for each registered person. This means that the accompanying person exists in your database: they can have their own badge, their own access rights, and be accurately counted in your catering or security reports security.
This approach guarantees you detailed, high-quality management of the specific needs of each participant, whether they are the main participant or an accompanying person.
To avoid confusion, the main host remains the primary point of contact. They receive by email their own access details and the badges (PDF/QR Code) for all their companions. On the day, a single scan is all it takes to validate the arrival of the entire group. This saves a huge amount of time at reception and provides security for participants who are managing the logistics for their partners.
Avoid overcrowding. Specify exactly how many guests are allowed per participant (0, 1, or unlimited) and according to ticket type (e.g., VIPs are allowed +2, standard tickets are allowed 0). For sensitive events, enable the moderation option: guests are pre-registered, but their access will only be effective after your manual validation from the back office.
A companion management module allows you to anticipate, organize, and personalize the experience of guests accompanying your main participants.
It facilitates the planning of meals, activities, accommodations, and workshops, while taking into account everyone's preferences and dietary requirements.
To simplify the management of accompanying persons, it is essential to anticipate their inclusion from the moment the main participants register. Clearly identifying accompanying persons, their specific needs, and their preferences allows you to structure the organization without additional complexity. Centralizing information in a single tool avoids re-entering data and oversights, while providing a clear overview of all profiles.
Throughout the event preparation process, regular monitoring of data allows logistical choices to be adjusted and ensures smooth coordination between teams. On the day of the event, having reliable and up-to-date information facilitates reception, activity distribution, and management of unforeseen events, providing a peaceful and personalized experience for both participants and their companions.
The AppCraft companion module stands out for its ease of use, advanced customization, and full integration with the AppCraft event ecosystem.
• Rich and flexible forms: adapt fields to suit your needs (allergies, activities, accommodation, diets, etc.).
• Comprehensive and connected view: access all companion-participant information in a clear and synchronized table.
• Real-time management: all data is automatically updated to avoid errors.
• Intuitive interface: designed for logistics and hospitality teams, with no technical complexity.
• Centralized and eco-friendly solution: GDPR-compliant, it reduces manual tasks and scattered files.
