Optimize the welcome experience for your attendees with a paperless check-in app. Track arrivals, control access, and reduce queues to deliver a seamless, paperless experience.
Give your attendees instant access and manage crowds with complete peace of mind. Our fast and comprehensive mobile access control and check-in solution makes reception a pleasant experience rather than a bottleneck. When scanned, the screen displays key participant information (category, VIP, restricted access), allowing your reception team to personalize their approach and efficiently guide your visitors.
No more endless queues!
Ensure your guests can breeze through the entrance thanks to instant QR code detection technology (on paper badges, email, or mobile devices).
Track your attendance rates in real time and instantly see who has arrived and who is missing thanks to real-time synchronization with the Backoffice.
• Import your participant files from XLS or CSV or manage registrations online.
• Automatically generate badges with QR codes for your participants to present at the event reception.
◦ either before the event
◦ or on the day itself with our printers
• The check-in app interface is super intuitive for reception teams, hosts, and hostesses
• Scan participants' QR codes or type their names directly into the search bar from your tablet or smartphone.
◦ No duplicate participants, no hassle: your statistics are always reliable
• This solution streamlines entry flows and reduces queues.
• Above all: save time with a modern solution!
Forget about renting expensive specialized handheld showers or proprietary equipment. Our app is available on iOS and Android and turns any consumer smartphone or tablet into a super-fast scanning tool. Your hostesses and staff will be up and running in minutes, without any complex technical training, reducing your logistics costs.
• Instant access with simple phones provided by AppCraft.
• No more need for expensive and non-recyclable equipment (laser)
• No more need for paper lists that are never up to date and highlighters
• Data protection and compliance GDPR guaranteed.
Check-in is not limited to general reception.
Whether you are organizing a large trade show or a seminar with multiple activities, AppCraft simplifies your life.
Our system supports "multi-session" events: control access to each workshop, conference, or gala dinner with dedicated sign-in lists.
This allows you to check at a glance whether everyone expected to attend a specific activity is present, ensuring flawless logistics management.
• Personalize the welcome for guests with a text message or welcome notification.
• Notify a manager or account manager that a VIP or guest has just arrived with notifications.
• Synchronize each session in real time between several hosts to have real-time statistics or, ideally, to ensure that no one is forgotten when several buses are needed for a transfer.
No internet connection at the event venue? No problem: our offline mode ensures continuity of service and automatically synchronizes data as soon as the network is back up. You'll never be stuck, even in remote locations.
• Access and registration of participants even without an Internet connection.
• Automatic synchronization of data as soon as the network is restored.
• Securing information to prevent data loss.
A last-minute guest or a forgotten badge ? Don't panic.
From our "Desk" interface on your computer or directly via the mobile app, you can manually search for a participant, add them to the database on the fly, or instantly reprint their badge. You remain in control of every situation for perfect customer service.
• Real-time attendance tracking.
• Export lists of attendees to an Excel file with timestamps.
• Optionally, have your participants sign in when they arrive.
• Can be integrated with your ticketing system and CRM.
• Automate validations and attendance statistics.
• Instant access with simple phones provided by AppCraft.
• No more need for expensive and non-recyclable equipment (laser)
• No more need for paper lists that are never up to date and highlighters
• Data protection and compliance GDPR guaranteed.
The choice of a check-in app depends on the number of attendees, the various access points that need to be monitored, and the on-site registration conditions. Choose a solution that allows you to scan QR codes, manually look up guests, track attendance in real time, and operate without an Internet connection if necessary.
AppCraft offers a check-in app available on smartphones and tablets, integrated with attendee management. It is particularly well-suited for seminars, conventions, and conferences that require multiple registration desks or customized access control.
QR code check-in involves assigning a code to each participant and then scanning it upon arrival to verify their registration and record their attendance.
With AppCraft, reception teams can use an iOS or Android smartphone or tablet—no dedicated laser scanner required. QR codes can be displayed from an email, a phone, or a printed badge.
If a participant forgets their QR code, staff can manually search for the participant and check them in.
For an event featuring multiple activities, a single access checkpoint at the entrance is not always sufficient. It may be necessary to verify attendance separately for each workshop, conference, reserved area, or activity.
AppCraft allows you to create multiple check-in sessions with dedicated sign-in lists. This enables teams to control access and track attendance at various checkpoints.
For example, at a convention, a participant may check in upon arrival and then be screened at the entrance to a workshop for which they are registered.
Yes, some apps offer an offline mode so you can continue recording participants when the Internet connection is unstable or unavailable.
AppCraft has an offline mode that allows on-site teams to continue recording. The data is automatically synchronized when the connection is restored.
This feature is particularly useful during events held at venues with limited network coverage. However, it is still recommended to test the devices and the connection before the doors open, especially when multiple check-in stations are operating simultaneously.
A check-in app should be able to handle last-minute changes without interrupting the check-in process for participants.
With AppCraft, teams can manually search for a guest, add a participant directly from the home screen, and reprint a badge if necessary.
The back office also allows you to track arrivals in real time when devices are connected and to export time-stamped attendance lists.
This allows organizers to identify attendees, track absences, and have actionable data available after the event.
