Optimize the welcome experience for your attendees with a paperless check-in app. Track arrivals, control access, and reduce queues to deliver a seamless, paperless experience.
Give your attendees instant access and manage crowds with complete peace of mind. Our fast and comprehensive mobile access control and check-in solution makes reception a pleasant experience rather than a bottleneck. When scanned, the screen displays key participant information (category, VIP, restricted access), allowing your reception team to personalize their approach and efficiently guide your visitors.
No more endless queues!
Ensure your guests can breeze through the entrance thanks to instant QR code detection technology (on paper badges, email, or mobile devices).
Track your attendance rates in real time and instantly see who has arrived and who is missing thanks to real-time synchronization with the Backoffice.
• Import your participant files from XLS or CSV or manage registrations online.
• Automatically generate badges with QR codes for your participants to present at the event reception.
◦ either before the event
◦ or on the day itself with our printers
• The check-in app interface is super intuitive for reception teams, hosts, and hostesses
• Scan participants' QR codes or type their names directly into the search bar from your tablet or smartphone.
◦ No duplicate participants, no hassle: your statistics are always reliable
• This solution streamlines entry flows and reduces queues.
• Above all: save time with a modern solution!
Forget about renting expensive specialized handheld showers or proprietary equipment. Our app is available on iOS and Android and turns any consumer smartphone or tablet into a super-fast scanning tool. Your hostesses and staff will be up and running in minutes, without any complex technical training, reducing your logistics costs.
• Instant access with simple phones provided by AppCraft.
• No more need for expensive and non-recyclable equipment (laser)
• No more need for paper lists that are never up to date and highlighters
• Data protection and compliance GDPR guaranteed.
Check-in is not limited to general reception.
Whether you are organizing a large trade show or a seminar with multiple activities, AppCraft simplifies your life.
Our system supports "multi-session" events: control access to each workshop, conference, or gala dinner with dedicated sign-in lists.
This allows you to check at a glance whether everyone expected to attend a specific activity is present, ensuring flawless logistics management.
• Personalize the welcome for guests with a text message or welcome notification.
• Notify a manager or account manager that a VIP or guest has just arrived with notifications.
• Synchronize each session in real time between several hosts to have real-time statistics or, ideally, to ensure that no one is forgotten when several buses are needed for a transfer.
No internet connection at the event venue? No problem: our offline mode ensures continuity of service and automatically synchronizes data as soon as the network is back up. You'll never be stuck, even in remote locations.
• Access and registration of participants even without an Internet connection.
• Automatic synchronization of data as soon as the network is restored.
• Securing information to prevent data loss.
A last-minute guest or a forgotten badge ? Don't panic.
From our "Desk" interface on your computer or directly via the mobile app, you can manually search for a participant, add them to the database on the fly, or instantly reprint their badge. You remain in control of every situation for perfect customer service.
• Real-time attendance tracking.
• Export lists of attendees to an Excel file with timestamps.
• Optionally, have your participants sign in when they arrive.
• Can be integrated with your ticketing system and CRM.
• Automate validations and attendance statistics.
• Instant access with simple phones provided by AppCraft.
• No more need for expensive and non-recyclable equipment (laser)
• No more need for paper lists that are never up to date and highlighters
• Data protection and compliance GDPR guaranteed.
Overall, check-in serves to:
1- Streamline the arrival of your participants and reduce waiting times, improving the experience for your participants
2- Eliminate paper lists and highlighters
3- Reduce accreditation errors
4- Secure access and capacity limits based on the size of your facilities and any health or safety restrictions
5- Offer premium hospitality to your VIPs: once they arrive or are scanned, a notification can be sent to your staff for a personalized welcome, e.g., "Mrs. Michelle Obama has just arrived at door D."
Setting up a check-in application for an event is all about anticipation and simplicity. The first step is to centralize your participant database in a single tool, so that you have a reliable, up-to-date list before the big day. Once the data has been imported or synchronized, the check-in application can automatically generate the necessary access credentials, such as QR codes or checklists.
It is then essential to prepare the reception teams in advance. The application must be installed on dedicated smartphones or tablets, with clearly defined access rights according to roles. A short training session is usually enough to make the teams autonomous and operational as soon as the doors open.
On the day of the event, the app can be used to scan participants, verify their access rights, and track arrivals in real time. In the event of unforeseen circumstances, teams can manually locate a participant, add them on the fly, or adjust their access rights directly from the interface. This approach ensures a smooth, secure, and stress-free welcome for both organizers and participants.
Effective management of check-in and check-out on the day of the event is essential to providing a smooth and professional experience for your guests.
Here are the recommended key steps:
1. Prepare your check-in sessions in advance: identify reception areas, checkpoints, or workshops where attendance tracking is necessary.
2. Configure the roles and access of each member of the reception team on the AppCraft application (hosts, hostesses, logistics managers, etc.).
3. Scan participants' QR codes as they arrive, or search for them by name to speed up queues.
4. Track arrivals in real time: data is automatically synchronized between all connected devices.
5. Use offline mode if the Internet connection is unstable: registrations will update as soon as the network is back up.
6. Manage check-out: in the same way to ensure accurate tracking of departures and export your time-stamped sign-in sheets.
Simplify every step of the participant journey: less waiting, no duplicates, reliable data, and a personalized experience.
Some solutions have limits on the number of simultaneous check-ins and check-outs that can be performed. With Appcraft, there are no limits!
Some solutions require a laser badge reader, which is not the case with Appcraft: a simple mobile phone or tablet is sufficient. This is equipment that you may already have or that is easy to rent.
It is also more environmentally friendly (there are few recycling channels for laser readers).
