Offer your guests a seamless and highly personalized registration process that boosts your conversion rate. Our registration management software eliminates manual errors thanks to native synchronization of your lists and quotas. From the invitation to the big day, ensure full GDPR compliance and absolute data sovereignty, while offering a digital experience worthy of your brand.
Transform the complexity of your events (in-person, hybrid, or digital) into an intuitive participant journey. From flight management via Amadeus to rooming, and packaging questions, centralize all your data in a single, secure, and fully customized form.
Don't overwhelm your guests with unnecessary questions. Thanks to advanced conditioning, create customized registration paths that adapt in real time to the participant's profile (VIP, employee, press). You can restrict access to a predefined guest list, use pre-filled forms to speed up data entry, and even manage the registration of accompanying persons within the same file.
• You can freely choose or create the sections that interest you
• Manage mandatory sections...for food allergies, for example
• Certain sections may appear depending on a previous question (conditional fields)...so as not to overload your invitation card
• AppCraft registration forms can be fully customized with fields that appear dynamically (dynamic fields) based on your guests' profiles (each guest is unique and only sees the questions that apply to them).
• AppCraft offers an easy-to-use editor:
◦ Drag and drop sections of your form... to save time!
◦ Instant preview of your changes... to be efficient!
◦ View the form by participant profile and/or by participant... so you don't forget anyone!
Streamline registration for spouses and additional guests.
Simplify the process for participants who are bringing guests by allowing them to add a "plus one" directly to their file.
The system intelligently links the accompanying person to the main participant, avoiding the need to re-enter common information and facilitating logistics management (allocation of double rooms, group billing). Everything is centralized for a clear view of your occupancy rate.
• Choose a 100% customizable and responsive online registration form.
• Offer a tailored experience based on their profile: visitor, partner, VIP, sponsor, exhibitor, speaker, etc.
• Send personalized invitations with their name and pre-filled details, customized with your branding, just like a real invitation card.
• AppCraft also offers preconfigured field blocks with several questions that follow on from each other, for example for:
◦ rooming,
◦ calculating the carbon impact of travel or choosing airline tickets,
◦ or if you are coming with someone
Give your guests the freedom to register for workshops, plenary sessions, or leisure activities directly during check-in. Thanks to automated capacity management and waiting lists, you can optimize room occupancy without the risk of overbooking. A personalized schedule is then automatically generated and included in their mobile app.
• Make no-shows a thing of the past:
◦ Easily remind your participants of the date of your event by adding it directly to their calendar!
◦ Activate SMS campaigns and notifications
• Once registered on the platform or registration site, your participants will find all the information in their calendar.
• From the AppCraft Back Office
◦ Moderate your registrations
◦ View and share registration statistics with your client, event manager, or hotels securely.
• Depending on the pace of registrations, schedule your automatic reminders based on guest profiles
• Create your mailing and invitation campaigns freely
Make it easier for your participants to attend with our native integration with Amadeus APIs, enabling automatic retrieval of flight details.
The module also calculates and displays the carbon footprint associated with transportation, allowing you to integrate this data into your overall CSR report.
• Create registrations with limited-space dropdown menus, perfect for your workshops or multiple time slots.
• You can also manage:
◦ travel (with CO² calculations),
◦ GDPR consent,
◦ and any other settings specific to your events.
Give your guests the freedom to register for workshops, plenary sessions, or leisure activities directly during check-in.
Thanks to automated capacity and waiting list management, you can optimize room occupancy without the risk of overbooking.
The personalized agenda is then automatically generated and included in their mobile app.
Offer seamless accommodation management by allowing your guests to choose theirroommate directly during registration.
The system intelligently adapts visible inventory to offer specific room types (suites, standard) according to the participant's category (VIP, staff).
Behind the scenes, the platform consolidates these choices and automatically generates rooming lists by hotel, ready to send, eliminating tedious management in Excel.
An event registration module allows you to centralize and structure all registrations for your event, right from the communication phase. It facilitates the collection of essential information about participants, secures data, and provides a clear, real-time view of registrants.
With a registration module like AppCraft's, you simplify the participant journey while saving valuable time on the organizational side. You avoid scattered files, data entry errors, and manual updates, allowing you to focus on the quality of the experience you offer.
To manage registrations effectively, it is essential to structure the process from the outset. The first step is to clearly define the information required for registration so that only useful data is collected. Once the form is in place, it is recommended that all registrations be centralized in a single tool so that volumes, profiles, and statuses can be tracked in real time.
Throughout the registration phase, clear communication with participants helps to limit misunderstandings and support requests. Finally, analyzing registration data before the event allows you to anticipate logistical needs and adapt the welcome on the day.
One of the main pitfalls is to use multiple tools or files to manage registrations, which quickly leads to inconsistencies and wasted time. It is also risky to ask for too much information at the time of registration, as this may discourage participants.
Another common mistake is not tracking registrations in real time, which makes it difficult to anticipate flows and needs. Finally, neglecting the clarity of confirmations and communications can lead to dissatisfaction and a large volume of unnecessary questions.
The AppCraft registration module stands out for its ease of use and native integration with the entire event platform. It is not a standalone tool, but a central part of the participant journey, connected to check-in, badge issuance, and statistics.
This approach allows organizers to manage registrations smoothly, without re-entering data or interruptions between the different stages of the event. The interface is designed to be easy for teams to use, while offering a clear and reassuring experience for participants.
1. Event registration software: AppCraft offers turnkey software that simplifies participant registration, enabling efficient management from the start of the event. This system ensures smooth planning and organization, facilitating real-time registration management.
2. Vendor and participant management: Their platform centralizes participant management, enabling seamless coordination. Organizers can easily communicate with guests, manage their requests, and monitor registrations directly through the AppCraft interface.
3. Participant engagement: AppCraft uses advanced interactivity modules that include gamification, real-time surveys, and Q&A sessions. These tools help captivate the audience and maintain engagement throughout the event. The platform also offers the ability to personalize the participant experience by adjusting content and interactions based on their preferences and reactions.
