Offer your guests a seamless and highly personalized registration process that boosts your conversion rate. Our registration management software eliminates manual errors thanks to native synchronization of your lists and quotas. From the invitation to the big day, ensure full GDPR compliance and absolute data sovereignty, while offering a digital experience worthy of your brand.
Transform the complexity of your events (in-person, hybrid, or digital) into an intuitive participant journey. From flight management via Amadeus to rooming, and packaging questions, centralize all your data in a single, secure, and fully customized form.
Don't overwhelm your guests with unnecessary questions. Thanks to advanced conditioning, create customized registration paths that adapt in real time to the participant's profile (VIP, employee, press). You can restrict access to a predefined guest list, use pre-filled forms to speed up data entry, and even manage the registration of accompanying persons within the same file.
• You can freely choose or create the sections that interest you
• Manage mandatory sections...for food allergies, for example
• Certain sections may appear depending on a previous question (conditional fields)...so as not to overload your invitation card
• AppCraft registration forms can be fully customized with fields that appear dynamically (dynamic fields) based on your guests' profiles (each guest is unique and only sees the questions that apply to them).
• AppCraft offers an easy-to-use editor:
◦ Drag and drop sections of your form... to save time!
◦ Instant preview of your changes... to be efficient!
◦ View the form by participant profile and/or by participant... so you don't forget anyone!
Streamline registration for spouses and additional guests.
Simplify the process for participants who are bringing guests by allowing them to add a "plus one" directly to their file.
The system intelligently links the accompanying person to the main participant, avoiding the need to re-enter common information and facilitating logistics management (allocation of double rooms, group billing). Everything is centralized for a clear view of your occupancy rate.
• Choose a 100% customizable and responsive online registration form.
• Offer a tailored experience based on their profile: visitor, partner, VIP, sponsor, exhibitor, speaker, etc.
• Send personalized invitations with their name and pre-filled details, customized with your branding, just like a real invitation card.
• AppCraft also offers preconfigured field blocks with several questions that follow on from each other, for example for:
◦ rooming,
◦ calculating the carbon impact of travel or choosing airline tickets,
◦ or if you are coming with someone
Give your guests the freedom to register for workshops, plenary sessions, or leisure activities directly during check-in. Thanks to automated capacity management and waiting lists, you can optimize room occupancy without the risk of overbooking. A personalized schedule is then automatically generated and included in their mobile app.
• Make no-shows a thing of the past:
◦ Easily remind your attendees of your event date by adding it directly to their calendars!
◦ Set up SMS campaigns and notifications
• Once registered through the event management software or registration site, your attendees will find all the information in their calendars.
• From the AppCraft Back Office
◦ Moderate your registrations
◦ View and share registration statistics with your client, event manager, or hotels securely.
• Depending on the pace of registrations, schedule your automatic reminders based on guest profiles
• Create your mailing and invitation campaigns freely
Make it easier for your participants to attend with our native integration with Amadeus APIs, enabling automatic retrieval of flight details.
The module also calculates and displays the carbon footprint associated with transportation, allowing you to integrate this data into your overall CSR report.
• Create registrations with limited-space dropdown menus, perfect for your workshops or multiple time slots.
• You can also manage:
◦ travel (with CO² calculations),
◦ GDPR consent,
◦ and any other settings specific to your events.
Centralize participant tracking from the AppCraft back office and manage each registration in real time. You can immediately view statuses, volumes, profiles, and any actions that need to be taken.
Depending on your needs, you can approve or reject certain registrations, track available spots, identify incomplete applications, and automatically follow up with the participants in question.
Registration data can also be securely shared with internal teams, event managers, or relevant partners, without creating multiple files or having to re-enter the information.
With AppCraft, you can, among other things:
• Moderate registrations based on your rules and participant profiles;
• Approve, reject, or place certain requests on hold;
• Track registration statistics and occupancy rates in real time;
• Identify incomplete applications or participants who have not yet responded;
• Schedule automatic follow-ups based on the status or profile of invitees;
• Securely share up-to-date statistics and lists with your teams or partners;
• Centralize all participant data in a single environment.
Offer seamless accommodation management by allowing your guests to choose theirroommate directly during registration.
The system intelligently adapts visible inventory to offer specific room types (suites, standard) according to the participant's category (VIP, staff).
Behind the scenes, the platform consolidates these choices and automatically generates rooming lists by hotel, ready to send, eliminating tedious management in Excel.
100% white-label, with an elegant design and user experience.
Create a complete event template (structure, design, fields) and let your teams clone it as many times as they want.
With AI, simply describe the desired logic in natural language to generate your terms and conditions more quickly and automate your sign-up flows.
This allows you to significantly reduce the time required to set up each event (saving up to 2 hours per week per administrator) while ensuring the consistency of data essential for reporting and integration with your CRM.
Choosing event registration software depends on the complexity of your event, the number of participants, and the information you need to collect. For a simple event, a standard form may be sufficient. However, a seminar, conference, or convention often requires additional features, such as guest management, conditional forms, workshop registration, and participant tracking.
AppCraft brings these features together within an event platform connected to communication, badge issuance, and check-in modules to manage the participant experience from registration through the day of the event.
A conditional form is particularly useful when an event hosts different categories of participants: employees, VIPs, speakers, journalists, or guests.
For example, at a convention, a speaker may need to specify their technical requirements, while a typical participant only provides their personal information and preferences.
With AppCraft, organizers can create custom forms with questions that adapt to participants' profiles and responses. It is also possible to pre-fill certain information and preview the forms before publishing them.
To organize an event consisting of several workshops, it is essential to determine the capacity of each session, track available spots, and set up a waiting list.
AppCraft allows participants to select their workshops, sessions, or activities directly during registration. Automated capacity management and waitlist tracking make it easy to monitor capacity.
A personalized schedule is then generated for each participant and can be found in their event mobile app.
This solution is particularly well-suited for conferences, seminars, and conventions that feature multiple simultaneous activities or sessions.
For a residential event, the registration form should be designed to collect the information needed for lodging, transportation, and the activities offered.
AppCraft includes features such as managing accompanying guests, room selection, collecting transportation preferences, and creating rooming lists.
For example, for a three-day seminar, participants can specify their logistical needs when they register. This provides the organizer with the information needed to prepare for their arrival and coordinate with the various service providers.
An online form may be suitable for an event that only requires collecting contact information and confirming attendance.
An event platform becomes more useful when registrations need to be linked to other processes: personalized invitations, attendee management, badges, access control, or statistical tracking.
With AppCraft, registration is integrated with the platform’s other modules. This allows organizers to manage multiple stages of the participant journey from a single environment and minimize the need to switch between different tools.
The choice therefore depends on the features you actually need for your event.
