Case study
EAO Monaco 2025 Conference
A mobile platform for 3,500 attendees, an API-integrated agenda, room-by-room quizzes, Q&A, and word clouds, and strict GDPR compliance.
Event background
EAO Monaco 2025 is the annual international congress of the European Association for Osseointegration. The 2025 edition was held from September 18 to 20 in Monaco and brought together around 3,500 international participants to discuss scientific and medical advances in the sector.
The event was 100% physical, with a semi-open mobile solution. An API was used for dynamic program retrieval.
The main challenge was managing a large number of participants, structuring interactions by room, and ensuring digital continuity with previous editions by reusing the existing domain.
Event goals
- Centralize management of the 3,500 attendees
- Boost engagement with quizzes and Q&A
- Structure interactivity room by room
- Showcase sponsors and partners
- Ensure digital continuity between editions
- Guarantee GDPR compliance
- Maintain robust, reliable, and cybersecurity-compliant event management software
The AppCraft solution
AppCraft supported EAO over two consecutive editions with:
- A customized mobile event platform
- Reuse of the domain
- Agenda integration via API
- A structured sponsor area (logo, description, videos, files, contact, external link)
- Distinct interactivity modules for each room
- Comprehensive management of quizzes, Q&As, and word clouds
- Structured project support (4 days per edition)
- A 2-hour digital training for back-office self-sufficiency
- On-site support on the day
- A strict GDPR framework and secure post-event data deletion
Event results in numbers
- activations sent
- 3 034
- Q&A
- 39
- quizzes
- 7
- quiz responses
- 440
The project in pictures
Features used
AppCraft modules used
- Mini-site / mobile app
- Agenda API
- Sponsors module / partner area
- Mailing & activations
- Live Q&A
- Interactive quizzes
- Word cloud
- Check-in & QR code
- Admin back office
- Advanced statistics
- On-site support
- Training & project support
EAO
Joséphine is extremely professional, kind and quick.
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